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Dedham |
Minutes of meeting held on 9th March 2011
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DEDHAM PARISH COUNCIL
Minutes of Meeting held on 9th March, 2011 in the Assembly Rooms . Present: In the Chair Cllr. R. Laverick Councillors: Mrs. A. Cannon, R. Cannon, M.Dempsey, B. Hindley, A. Stock Parish Clerk: Mrs. J. Flewin PCSO M Hibben Electors: 3 1. APOLOGIES FOR ABSENCE received from Cllrs. Appleby and White. 2. MINUTES OF PREVIOUS MEETING having been circulated were approved subject to the following amendment. Minute 10, last comment should read Cllr. Hindley (not Brown) will check with the Community Service….” .3. MATTERS ARISING (a) Sports Club Meeting Cllrs. Ann and Robert Cannon attended the recent Sports Club meeting which had been totally unsatisfactory. Very little had been achieved and no further meeting arranged. As a result the Chairman had written to Mr. Bowers in his capacity as “go between” asking for a meeting with him. This had been very constructive and as a result Mr. Bowers will suggest to the Sports Club committee that he chairs any future meetings of this nature. (b) Duchy Barn Shed Cllr. Mrs. Cannon had obtained a quote of £15,000 from a local builder for the re-building of the Duchy Barn Shed with the additional features already discussed. Two further quotes are awaited. However the PCC have now come forward with changes to the proposal which will require further consideration and undoubtedly increase the cost. After much discussion it was agreed that the Parish Council would continue to find funding for the alterations and making safe already agreed under their repairing lease, but any additional work involving a door from the Duchy Barn into the shed and the moving of the double doors along one bay as required by the PCC would be outside their remit. Cllrs. Laverick and Cannon will look at the situation to see if the PCC amended proposal is workable. Cllr. Laverick will respond to Rev. Moate’s letter. (c) Parish Plan Update Cllr. Stock stated that the Parish Plan had moved on at great pace and hopefully would receive funding support from the DV&SV Project. The finished document should be with them by 30th May. Cllr. Stock was looking for the support of all councillors over the coming twelve weeks in going through all items to enable an action plan to be drawn up. The Parish Council had made a commitment to take forward and investigate those items and suggestions made by the residents and must be pro-active in dealing with problems or requirements. All members expressed their willingness to help in any way. It was unanimously agreed that a maximum of £200 would be available for expenses should it be required. (d) Traders Market Mr. Marrison had spoken with Cllr. Laverick about the suggestion that a monthly Farmers Market be held in Royal Square. He was asked to provide an outline proposal in writing for consideration by the Parish Council. This is not yet to hand. (e) Surface Water on Roads Unfortunately, in the absence of Ward Cllr. Garnett, no up to date Highways information was available. It was apparent that some work had been done on ditches in Long Road East. (f) War Memorial – Parking Cllr. Laverick had written to C.Cllr. Brown and Ward Cllr.Garnett about the increased amount of parking around the war memorial which is unsightly and detracts from the “village scene” so treasured by residents and visitors alike. The white lines at present on the road are intended to indicate the area should be kept clear but are being interpreted as being the boundary of a parking space. It may be that yellow lines are needed to replace the white lines. (g) Community Volunteer Force – Insurance Following the successful clearance of ice by a community volunteer force it was suggested that this was a group activity which could be continued – insurance permitting. It has been ascertained that public liability cover is adequate to deal with occasions such as this, but a warning was issued that should such a group continue to work on a regular basis on a particular scheme it could be construed that the Parish Council was actually responsible for the work which would open up the possibility of being sued in the event of an accident. |
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4. CORRESPONDENCE (a) Dedham Films Following the successful launch of Dedham Films and its continued popularity they would like to purchase a film screen which would be permanent in the Assembly Rooms and could be used by other clubs and societies. They have received a grant towards this but have a shortfall and hope the Parish Council can help them financially. It was agreed that an application could be made for £1,000 from 106 Agreement money. Cllr. Mrs. Cannon will initiate enquiries with CBC and contact Jacquie Freeman about this.(b) Dedham & District Horticultural Society DDHS request permission to hold their annual plant sale in Royal Square on Saturday, 7th May, 2011 (8.30 a.m. – 11.30 a.m.) They also request the use of the ‘no parking’cones. There was no objection to this. (c) Mobile Library Service Following the review of the mobile library service due to budget pressures we have been advised that there will be no change to the current village stops. New timetables will be advised towards the end of May to be implemented in July. A letter from Capel St. Mary Parish Council sought help in their attempt at self-finance for their public library due to be closed by Suffolk C.C. Unfortunately in the present climate it was felt that Dedham could not offer financial help for this venture. 5. REPORT OF PCSO The majority of Neighbourhood Watch Co-ordinators in the village had been visited by PCSO Mark Hibben and he will continue until all on the list have been seen personally. With the aid of local residents he will compile a list of those who are frail/infirm in the village and he is also planning to hold a Beat Surgery, probably in the Duchy Barn. Details of this will be published in the parish magazine. A member of the public has received a lifetime ban from the Co-op, a supply of cannabis plants has been seized, fly-tipping in Coles Oak Lane has been dealt with. 6. FOOTPATHS/PLAY AREA Following several meetings with Mr. Bothelo a plan for footpath cutting has now been agreed. The Chairman is most grateful to John Osborne for his help in this matter. Accounting from Mr. Hodson will be more precise Footpath 26 (Essex Way) is extremely muddy in parts and it has been agreed that in two sections drainage will be installed covered with asphalt shavings. This will eventually disappear under soil and grass but will form a firm basis. Landowners have been contacted. The gate to the play area is off its hinges and is at present in the Duchy Barn. Its re-installation is in hand. A letter confirming our agreement to the grass cutting programme will be sent to the Sports Club. Parish Council is quite happy for the children’s goal posts to be re-sited to a more suitable spot if desired. |
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7. ACCOUNTS It was agreed that the following accounts be paid: £ Mr. A.P.Hodson – Hours worked in Jan. (£150) and Feb. (£150) 300.00 Mrs. O.M. Ruff – Litter 168.00 Clerk’s Qtrly Acc. Jan./March 891.75 Subs CPRE 29.00
COL/0021 Hallfields, Crown Street, Dedham. First floor extensions, new bay window and internal alterations. Comment: Recommend approval.
COL/0059 Lower Park Cottage, Colchester Road, Dedham. Extension and alterations. Comment: Recommend approval if issues can be addressed.
COL/0151 Gothic Cottage, Grove Hill, Dedham. Alterations to garage. Comment: Recommend approval.
COL/0173 Maytree Bungalow, Crown Street, Dedham. Removal of Variation on Application 102074 Comment: Recommend refusal.
COL/2580 Alfred Munnings Museum, Castile House, Dedham. Erection of No.1 rectangular sign and supporting posts. Comment: Recommend approval.
COL/0209 Bloom House, The Heath, Dedham. Side and rear extension and new external finish. Comment: Recommend approval. Issues on over-development expressed.
COL/0271 27 Forge Street, Dedham. Single storey rear and front extension. Comment: Recommend refusal in present form.
Colchester Borough Council has approved the following applications:
COL 1541/43 Lower Park, Colchester Road, Dedham. Swimming pool, stables and storage barn.
COL/0056 Dedham Oak Cottage, Coles Oak Lane, Dedham. Demolish and replace garage.
COL/2605 Maltings Cottage, The Heath, Dedham. Single storey rear extension and internal alterations.
COL/2588 Crown Cottage, Crown Street, Dedham. Single storey rear extension
COL/1975 Spring Lodge, Ardleigh Road, Dedham. Extension to provide living accommodation for disabled person.
COL/1862 1 Frog Meadow, Brook Street, Dedham. Conversion of roof void to provide 3 dormer windows.
Col/1950 Keepers End, Coggeshall Road, Dedham. Single storey rear extension.
Colchester Borough Council has refused the following applications:
COL0077 13 Kiln Cottages, Crown Street, Dedham. Two storey side extension.
The following applications have been withdrawn.
COL/2654 Shelley Glebe Barn, Grove Hill, Dedham. Erection of Barn
COL/2534 Lavender Cottage, Coles Oak Lane, Dedham. Extension and garage. 106 Agreement As stated in the January minutes, Cllr. Cannon proposed to contact CBC with the suggestion that the 106 Agreement should be attached to extensions over 30% of the original floor area. In response CBC had advised that this whole matter -was being considered and a new set of charging schedules was in the process of being reviewed. |
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9. REPORT OF BOROUGH COUNCILLOR In the absence of Cllr. Garnett there was nothing to report. 10. PUBLIC REPRESENTATION Complaints had been made that the toilets were “smelly” and in some instances were not being opened early enough, particular on a Sunday. Cllr. Mrs. Cannon will look into this. Recently there had been total obstruction of the public footpath by cars attending a football match and it was agreed that a further letter of complaint be sent to the Chair of the Sports Club asking that this situation be monitored more closely, particularly on match days. It should be pointed out to them that should an emergency vehicle be unable to attend they would be held responsible. The surface damage to an area already in a poor state caused by so many vehicles should also be a consideration. Swearing on the football pitch seems to have eased for the time being – particularly during a referee assessment match! 11. ANY OTHER BUSINESS Cllr. Laverick had received details of the E.Essex Forum to be held in the Venture Centre, Manningtree. Cllr. Hindley was willing to attend. There was also a Bus/Transport meeting for NE Essex in Colchester on April 12th. Anyone interested in attending should contact him for details. Comments on the proposed re-siting of the bus stop from Maytree Cottage to Holly Tree House were invited. All were in favour of the bus stop being moved, but Cllr. Dempsey wished his objection to a “bus stop box” being marked on the road to be noted. Cllr. Hindley gave a brief report on the recent CALC meeting. All parishes had increased their precept by the amount lost from the Borough grant. Myland Parish Council was now known as Myland Community Council. An improvement in the Broadband service is becoming available through CBC funding and individual parishes should be aware and consider asking residents if they need Broadband to be speeded up. It was felt that information should be published in the magazine to see if there is any interest. Cllr. Laverick will follow this up. The Clerk will make the necessary arrangements for the publication of a vacancy on the Parish Council due to the resignation of Mrs. Kim Spencer for personal reasons. 12. DATE & TIME OF NEXT MEETING The next meeting will be held on Wednesday, 13th April, 2011, at 7.30 p.m. in The Assembly Rooms. There being no other business the meeting closed at 9.50 p.m. |