Present: In the Chair: Cllr. R. Laverick

Councillors: R. Appleby, Mrs. A. Cannon, R. Cannon, B.Hindley,

A. Stock, S. White

Parish Clerk Mrs. J. Flewin

PCSO Mark Hibben

Electors 2

1. APOLOGIES FOR ABSENCE received from Cllrs. Dempsey and Garnett.

2. MINUTES OF PREVIOUS MEETING having been circulated were approved.

3. REPORT OF BOROUGH COUNCILLOR In his absence Cllr. Garnett had provided the following information for the meeting. A letter from CBC Chief Executive’s office on the subject of the High Street bad odours had been sent to AWA and the Environmental Agency. As yet there was no reply. The question of parking in Dedham had been raised and Cllr. Garnett had requested that the white lines by the war memorial should be removed and yellow lines provided at the corner of Southfields. Cllr. Laverick will contact CG with a query regarding the war memorial request.

4. MATTERS ARISING

(a) Duchy Barn Shed Work should commence during the first week of February by which time the shed will have been cleared of all equipment. All materials, etc. will be kept off site by the builder. A further £500 grant has been promised by the DVSV Project.

(b) High Street Crossing Following extensive enquiries made by Cllr. Hindley it is apparent that Essex Highways would not consider Dedham for any scheme of traffic calming, even if funding was available.

(c) Dog Bins Cllr. Garnett advised that two dog bins have been requested but funding for these items is short. Cllr. White will look into the cost of purchase and maintenance should the Parish Council agree to provide their own bins. The use of 106 money will be explored.

(d) Barrier for The Drift Cllrs. Laverick and Mrs. Cannon inspected the site and agreed that a barrier matching the Royal Square end of The Drift would not be suitable. Cllr. Mrs. Cannon had investigated the possibility of purchasing two replacement posts which would be slightly taller and more visible to traffic. These would cost in the region of £100 for two padlock operated posts.

It was proposed by Cllr. Laverick, seconded by Cllr. Hindley, with all in favour, that two metal folding posts should be purchased for installation along The Drift by the pavilion. Cllr. Mrs. Cannon will discuss the possibility of using 106 money for this with Cllr. Garnett.

5. HAVE YOUR SAY None

6. PARISH PLAN Cllr. Stock will provide a quarterly update for publication in the parish magazine

RL – Bus Services – Meeting requested with ECC to discuss several matters raised.

7. CORRESPONDENCE

(a) Election Costs Advice on costs involved in the forthcoming elections on 3^rd May, 2012, have been advised - £650 if contested, £58 uncontested.

8. REPORT OF PCSO There have been incidents of burglary/theft, common assault, welfare concern following Facebook entry and drugs possession arrest. PCSO Hibben stated that the drugs possession arrests owed much to the vigilance and reporting of members of the community and again gave details of police contact numbers. Note: Contact No. reminder 999 for emergency. 101 for non-emergency incidents /crime. To contact PCSO Hibben direct dial 101 and ask to be connected to his collar number 74184. Other officers responsible for policing Dedham are Sgt. Graham Taylor and PC.David Underwood.

Residents should be encouraged to use the101 contact number as incidents reported direct to PCSO Hibben will assist in the general overview of the situation and create a trail whereas items reported as information only may not form part of any immediate investigation should PCSO Hibben not be available.

9. FOOTPATHS/PLAY AREA/SPORTS FIELD Landowners have been contacted and Fpth.18 will be reinstated shortly. Broken fingerposts have been reported. Garden refuse is being dumped on Fpth.34. Cllr. Appleby has written to the Footpath Group suggesting a “clear-up” of footpaths in the area. Cllr. Laverick agreed to contact Stratford St. Mary Parish Council regarding the extremely muddy conditions existing on their land through which the extremely popular path from Dedham Hall to Flatford passes.

The picnic table in the play area has been vandalised and the possibility of inclusion of the play area into the existing CCTV camera has been discussed with Derek March.

This is feasible and Mr. March will obtain a price for adding a camera to the present system. The use of 106 money for this is a possibility which Cllr. Mrs. Cannon will look into with Cllr. Garnett. The dead tree along The Drift has been removed and other trees damaged by the recent high winds have been made safe. It was agreed that a working party to raise the canopy of the trees along The Drift was necessary and members willing to help will meet on Thursday, 26^th January, at 9.30 a.m.

10. ACCOUNTS It was agreed that the following accounts be paid:

Mr. A.P. Hodson – Hours worked in December 187.50

Mrs. O.M. Ruff – Litter 210.00

Essex Police Authority £4,030.00

11. PLANNING The Planning sub-Committee has dealt with the following applications:

COL/2273 Old Exchange, High Street, Dedham.

Install 4 aluminium ventilation louvres to existing windows

Comments: Recommend approval.

COL/2347 Shelley Glebe Barn, Grove Hill, Dedham.

Replacement barn

Comments: Recommend refusal.

COL/2367 Monks Cottage, Monks Lane, Dedham.

Single storey greenhouse.

Comments: Recommend approval.

COL/LB 2416 Limetree House, Brook Street, Dedham.

Erection of close boarded fence

Comments: Recommend approval.

COL/2437 12 Coopers Lane, Dedham.

2 Roof lights to exiting single storey extension.

Comments: Recommend approval.

Details of Neighbourhood Planning Training organised by RCCE were passed to Cllr. Cannon.

The questionnaire and letter from RCCE regarding housing need in Dedham was now ready to go and the overall cost would be £102. It was proposed by Cllr . Mrs. Cannon , seconded by Cllr. Hindley, with all in agreement, that this project move forward and the cost be accepted. Cllr. Cannon will obtain copies of the new documents for members.

12. ANY OTHER BUSINESS Cllr. Laverick had consulted with CBC about a suitable notice regarding use of the Mill Pond car park This followed complaints that multi-kyak carriers were making it difficult for others to park in this small area. A draft notice was discussed and it was agreed that instruction should be kept to a minimum but should include notice that the area was for all visitors, carriers should be parked in the Mill Lane car park and trading companies were not allowed.

Cllr. Hindley gave details of the Rural Community Broadband Fund grants from which would need to be match funded. It was suggested this might be of interest to the industrial units in the area. As a member of the local Highways Panel Cllr. Hindley reported on the activities of the Highway Rangers in the Dedham area and was glad to include the fact that Princel Lane had at last been patched.

The Dedham Quiz will take place in the Assembly Rooms at 7.30 p.m. on Saturday, 11^th February, 2012.

13. DATE & TIME OF NEXT MEETING The next meeting will be on Wednesday, 8^th February, 2012, at 7.30 p.m. in the Assembly Rooms.

There being no other business the meeting closed at 9.10 p.m.

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